麻豆天狼副利院

This regulation will be reviewed in September every three years, or as needed, by the 麻豆天狼副利院 Chief Information Officer, Office of General Counsel, and the Office of the Chief Financial Officer.  

Common Abbreviations, Terms, and Conditions Specific to system regulation 09.04 Artificial Intelligence 

a. Algorithmic Discrimination. Algorithmic Discrimination means any condition in which an artificial intelligence system, when deployed, creates an unlawful discrimination of a protected classification in violation of the laws of this state or federal law. "Algorithmic discrimination" does not include the offer, license, or use of a high-risk artificial intelligence system by a developer or deployer for the sole purpose of the developer's or deployer's self-testing, for a non-deployed purpose, to identify, mitigate, or prevent discrimination or otherwise ensure compliance with state and federal law. 

b. Artificial Intelligence System. Artificial Intelligence System means the use of machine learning and related technologies that use data to train statistical models for the purpose of enabling computer systems to perform tasks normally associated with human intelligence or perception, such as computer vision, speech or natural language processing, and content generation. 

c. A.I. Practitioner. A.I. Practitioner means an affiliated staff, faculty, researcher, student, contractor, or vendor of the 麻豆天狼副利院 that is operationally responsible for the business practices and procedures that are using an artificial intelligence system to facilitate administrative business, research, and/or instructional practices on behalf of one or more institutions within the 麻豆天狼副利院. 

d. Consequential Decision. Consequential Decision means a decision that has a material legal, financial, or similarly significant effect on the provision, denial, or conditions of a person's access to a TTUS intuition鈥檚 service or benefit. 

e. Generative Artificial Intelligence. Generative Artificial Intelligence means artificial intelligence models that can emulate the structure and characteristics of input data in order to generate derived synthetic content. This can include images, videos, audio, text, and other digital content. 

f. High-Risk Artificial Intelligence System. High-risk Artificial Intelligence System means any artificial intelligence system that is a substantial factor to a consequential decision.  

The term does not include: 

An Artificial Intelligence System if the Artificial Intelligence System is intended to detect decision-making patterns or deviations from prior decision-making patterns and is not intended to replace or influence a previously completed human assessment without sufficient human review; 

The following operational technologies identified as artificial intelligence technologies are excluded from this system regulation, unless the technologies, when deployed, make, or are a substantial factor in making, a consequential decision: 

(1) anti-malware; 

(2) anti-virus; 

(3) calculators; 

(4) cybersecurity; 

(5) databases; 

(6) data storage; 

(7) firewall; 

(8) fraud detection systems; 

(9) internet domain registration; 

(10) internet website loading; 

(11) networking; 

(12) operational technology; 

(13) spam- and robocall-filtering; 

(14) spell-checking; 

(15) spreadsheets; 

(16) web caching; 

(17) web scraping; 

(18) web hosting or any similar technology; or 

(19) any technology that solely communicates in natural language for the sole purpose of providing users with information, making referrals or recommendations relating to customer service, and answering questions and is subject to an acceptable use policy that prohibits generating content that is discriminatory or harmful, as long as the system does not violate any provision of an 麻豆天狼副利院 Regulation, institutional policy, state, or federal law. 

g. Operational Technology. Operational Technology means hardware and software that detects or causes a change through the direct monitoring or control of physical devices, processes, and events in the enterprise. 

h. Protected Data. Protected data means any information that is subject to state or federal legal protections such as FERPA, HIPAA, or personal data as assigned to it by , of the Texas Business and Commerce Code. 

i. Confidential Data. Confidential data means any Information maintained by the institution that requires special precautions to protect it from unauthorized access.  

j. Substantial Factor. Substantial Factor means a factor that is: considered when making a consequential decision; likely to alter the outcome of a consequential decision; and weighed more heavily than any other factor contributing to the consequential decision. 

A.I. Systems are information technologies simulating human intelligence, subject to 麻豆天狼副利院 and component institution鈥檚 procurement regulations and policies, Acceptable Use Policy, and to all provisions of institutional data privacy and protection standards including, but not limited to, HIPAA, FERPA, and Intellectual Property data protection standards.  

a. 麻豆天狼副利院 users must not input confidential or protected data into A.I. systems not approved for use by their respective institution.  

b. Each TTUS component institution must establish a governance model that reviews and approves A.I. toolsets and use cases for how A.I. technology is leveraged at their respective institutions. Per Tex. Gov鈥檛 Code § 2054.703, the governance model at each TTUS component institution should follow the governance model as outlined in the  published by . 

c. As directed by Texas Administrative Code (TAC) 219, each institution must:驴 

(1) Designate an individual as an AI Risk Officer having duties identified by TAC 219.21.a; serving as a member of the A.I. governance model. 

(2) Maintain an inventory of all A.I. systems in use, including identification of those classified as high-risk or heightened scrutiny systems as required by Tex. Gov鈥檛 Code § 2054.068. 

(3) Ensure that employees who use a computer at least 25 percent of the employee's required duties complete an artificial intelligence training program certified under Section 2054.5193. 

d. A.I. Practitioners are responsible for ensuring that the use of a high-risk A.I. system follows applicable federal, state, and local laws; 麻豆天狼副利院 Regulations; the policies and procedures of their respective component institutions; and per Tex. Gov鈥檛 Code § 2054.702, the code of ethics published by the Texas Department of Information Resources. 

e. A.I. Practitioners are responsible for ensuring that any intended output of data or consequential decision generated by an A.I.  system is vetted for providing outputs or decisions that are factually accurate, free from Algorithmic Discrimination, and do not infringe on any legal protection such as a trademark, patent, or any other applicable intellectual property mechanism. A.I. Practitioners must test their models regularly at a frequency determined by the component institution鈥檚 policy for compliance with the standards. Testing and audit history records must be retained in accordance with the respective component institution鈥檚 policies or otherwise for a duration defined by laws, regulations, or contractual requirements such as those included in research award documents. 

In compliance with Tex. Gov鈥檛 Code § 2054.707, applications leveraging A.I. for consequential decisions must disclose the use of A.I. to potentially impacted users in accordance with appropriate ethical standards.  

The 麻豆天狼副利院 respects academic freedom in the classroom. Faculty must indicate to students, through the course syllabus, what the appropriate uses of artificial intelligence systems are within the context of the specific course of instruction. 

Researchers must ensure that the A.I. systems leveraged in research projects and creative scholarly activities are deployed, disclosed / reported in a manner that complies with applicable System Regulations, policies and procedures of the component institution; research compliance protocols, management plans, and data use agreements; state and federal laws; and contractual requirements such as those included in research award documents. In the event that an A.I. system is to be developed or hosted using institutionally owned assets including but not limited to network, servers, and personal computing devices (e.g., laptop computers, tablets, etc.); the institutional central information technology department and Chief Information Security Officer (CISO) must review and approve the deployment prior to conducting research activities. The Principal Investigator of the research award is responsible for identifying and addressing any intellectual property concerns that may arise from the usage of the A.I. system to generate research project deliverables and/or artistic creative works are addressed in a contractual manner acceptable to all parties affiliated with the research grant and the respective component institution鈥檚 policies.  

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